Workshop Submission Information

ACM Policy : Prior Publication and Simultaneous Submissions

Under no circumstances shall a paper (or substantially the same paper) be simultaneously submitted to two or more publications, or to a second publication while still under review elsewhere, without a letter of notification to the Editor-in-Chief (EiC) or Program Chair (PC) of each affected publication. Failure to adhere to this policy is cause for rejection of the manuscript. Repeated violations may lead to a ban on future submissions at the discretion of the EiC or PC.”

The ACM website has the full policy.

Author guidelines: Workshops

Workshops provide an in-depth review of, or introduction to, a topic of interest to the SIGCSE community. A successful workshop provides materials and/or ideas that are immediately useful to the workshop’s participants.

Single-Anonymous Review Process

Initial submissions to the Workshops track are reviewed with the single-anonymous review process, where the submissions are not anonymized but reviewers are anonymous to each other and to the authors. During the discussion of a submission in EasyChair, reviewers can refer to each other by their reviewer number on that submission’s review.

Virtual Mode

This year the Technical Symposium will be a fully virtual conference. Therefore, proposers must be committed to hold the workshop in virtual mode and the proposal must include clear plans for running the workshop in virtual mode.

• Workshops are three hours long
• A workshop fee (in addition to conference registration) may be required for workshop participants
• Enrollment limits (maximum enrollment) can be suggested by the proposer, but may be changed as needed
• It is unknown what platform will be provided for virtual workshops; therefore it is unknown what features will be available in the virtual workshop space.

Review Criteria and Process

Submissions are not anonymous. Proposals are evaluated for relevance, anticipated interest, and quality. Additionally, the Workshop Chairs will consider the variety of topics with the aim of offering a diverse program. Finally, for workshops that have been conducted in a previous SIGCSE Technical Symposium, feedback from prior workshops may be taken into account. You may want to review the list of last year’s accepted SIGCSE Technical Symposium Workshops prior to submitting a proposal.

The proposal has two parts: the full proposal and the EasyChair submission, both of which are discussed in more detail below.

Full Proposal Content

The full proposal is used only for the review process. The proposal length is 3 pages maximum, including title page and references, and must adhere to ACM’s publication guidelines.

Be sure to use US letter size pages that measure 8.5” by 11”, that’s 215.9mm by 279.4mm.

SIGCSE 2021 is not participating in the new ACM workflow, template, and production system. Word Authors, please use the Interim Template. LaTeX Authors, please use the official ACM Master with the ACM_SigConf template.

The required content is as follows.

• Title: A concise description of the content of the proposed workshop.

• Proposer: Name, affiliation, email address, and website address of the presenter who will serve as the corresponding author.

• Other Presenter(s): Names and affiliations of any presenters other than the proposer. All presenters must register for the SIGCSE Technical Symposium and be present for the workshop session, so be certain that you have their commitments before listing them.

• Abstract: (Maximum 250 words) An accurate and publishable description of the workshop. URLs are permitted. Abstracts of accepted workshops can be edited in response to reviews.

• Significance and Relevance of the Topic: Describe (preferably cite evidence) the significance, timeliness, and relevance of the topic.

• Expertise of Presenter(s): Summarize the qualifications of the presenter(s) as they relate to the proposed topic.

• Rough Agenda for the Workshop: Workshops are three hours long. A 15-minute break should be included. Explain how you will budget the time, including time for attendee interaction. The agenda should include details on how participants will be supported in the virtual mode.

• Expected Audience: State the target audience (e.g., high school teachers, those who teach CS1, research proposal authors, etc). Also, estimate the number of likely participants.

• Participant Equipment Requirements:
  • To fully participate in the workshop (see “Hands-On Labs” below):
    • Equipment Required. Participants must have equipment during the workshop in order to achieve the learning outcomes.
    • Equipment Recommended. Participants are more likely to fully achieve the learning outcomes if they have equipment during the workshop.
    • Equipment Optional. Participants may learn more about the topic if they have equipment during the workshop, but having it is not required to achieve the learning outcomes.
    • Equipment Not Required. Having equipment during this workshop is not likely to help participants learn more about the topic.
  • The kind of equipment (hardware and software) participants need (if appropriate).

• Advertisement: The advertisement is used by attendees to select workshops. It is a short (2 to 3 paragraphs) but comprehensive synopsis of the workshop, and must address these five points: 1) For whom is the workshop intended, 2) What participants should know after the workshop, 3) highlights from the proposed schedule, 4) equipment requirements for participants, 5) other important information about workshop for attendees (e.g., registration will be refunded by the workshop presenter/sponsor). The advertisement can use less formal language and/or include details not appropriate for the abstract.

• Enrollment Limit: What is the maximum number of participants that can be accommodated. If no limit is specified, we will assume a cap of 30 participants, although if interest is strong, we may seek the presenter’s permission to raise the limit to 40, or more.

• Scheduling Constraints: Workshops are typically scheduled before (Wednesday evening), during (Friday evening), and after (Saturday evening) the daily conference program. Please indicate known scheduling constraints. At this time, it is unknown what schedule will be used for Workshop presentations.

• Other Critical Information: Include any other notes that will facilitate assessment of the Workshop proposal.

Sample Proposal

Hands-On Workshops

Many SIGCSE Technical Symposium workshops are “hands-on,” that is, participants actively use equipment during the workshop. It is normal for participants to use their own equipment in hands-on workshops. Workshop presenters are responsible for distribution of workshop software to participants prior to the Symposium.

The SIGCSE Technical Symposium Committee recommends that presenters of hands-on workshops provide a URL pointing to all necessary hardware and/or software and instructions for installation to enrollees. (It is unknown if the SIGCSE Technical Symposium can host the material, but there are myriad cloud services available.) The SIGCSE Technical Symposium will provide presenters with lists of emails addresses of current enrollees soon after the close of the early registration window, and again after the close of the late registration window. We will also collect the software distribution URLs and make them available to on-site registrants.

What gets published and where?

If the proposal is accepted, the presenter name(s) and affiliation(s), the workshop title, and the abstract as entered in EasyChair appear on the SIGCSE Technical Symposium website, in the printed program, and in the proceedings. The advertisement as entered in EasyChair also appears on the website.

How Do I Submit My Workshop?

SIGCSE TS 2021 is not participating in the new ACM workflow, template, and production system. MS Word Authors, please use the Interim Template. LaTeX Authors, please use the official ACM Master with the ACM_SigConf template.

Submissions use the English language. If you desire editing services, consider the following from the ACM.

ACM has partnered with International Science Editing (ISE) to provide language editing services to ACM authors. ISE offers a comprehensive range of services for authors including standard and premium English language editing, as well as illustration and translation services. Editing services are at author expense and do not guarantee publication of a manuscript.

• Prepare your Workshop submission using the format specified above.

• Recall that you will also need to copy-and-paste or type your text abstract description into a text box in the submission form. Be sure that the same text appears in the submission and in the abstract text box in the submission form.

• Be sure to choose the appropriate topic areas when submitting. Your choices help in assigning appropriate reviewers to your submission, and assist the reviewers in evaluating the paper from an appropriate perspective.

The opening of submissions will be announced through the SIGCSE mailing list, social media, and the front page of this website.

Follow the SIGCSE Technical Symposium on Twitter and SIGCSE on Facebook.

By SIGCSE policy, all contributors are required to register, attend, and present a workshop. Our full policy (to be posted) has more information.

Questions

If you have questions about anything discussed above, please contact:

Workshops Team

Email: workshops@sigcse2021.org

• Dennis Bouvier
  Southern Illinois University Edwardsville
• S. Monisha Pulimood
  The College of New Jersey

Presenting at SIGCSE TS 2021

How will I be presenting my work? (Workshops)

Workshops will be run as Zoom meetings through the Pathable interface. Organizers can find more details about how to launch their event here: https://support.pathable.com/hc/en-us/sections/360011558411-Using-the-Pathable-Platform-for-Speakers. Training for workshop organizers will be listed on your Pathable agenda. Please email support@sigcse2021.org if you do not see either your event or your training on your agenda in Pathable.