Panel Submission Information

Now accepting submissions!
Date Due Friday, August 28, 2020
Time Due 23:59 AoE (Anywhere on Earth, UTC-12h)
Submission Limits 2 pages
Submission Link SIGCSE TS 2021 Submission via EasyChair
Notification to Authors Friday, October 9, 2020
Camera-Ready Deadline Sunday, December 1, 2020
Duration 75 minutes

On August 12 2020, it was announced that the Technical Symposium is a virtual event in 2021. We are working to update the author and reviewer guidelines.

Author Guidelines: Panel Session

Current as of August 13 2020

Panel sessions provide an opportunity for expert panel members to present their views on a specific topic and then to discuss these views among themselves and with the audience. Usually, a panel session starts with a brief introduction of the panel topic and the participants, followed by short presentations by the panelists giving their views. They are scheduled in standard conference spaces. The session must allow sufficient opportunity (about 30 minutes) for an interactive question and answer period involving both the panelists and the audience.

A typical panel will consist of four participants, including the moderator. Limiting a panel to four participants allows sufficient time for audience questions. Proposals with more than four panelists must convincingly show that all panelists will be able to speak, and the audience able to respond, within the session time.

Single-Anonymous Review Process

Initial submissions to the Panels track are reviewed with the single-anonymous review process, where the submissions are not anonymized but reviewers are anonymous to each other and to the authors. During the discussion of a submission in EasyChair, reviewers can refer to each other by their reviewer number on that submission’s review.

Criteria used in reviewing the proposals include the likely level of interest of the topic, the presence of panel members with multiple perspectives on the topic and significant expertise and experience, and the likelihood that the panel will leave sufficient time for audience participation.

If the proposal is accepted, all presenters listed in the panel description will be required to register for the conference and to participate in the session.

Planning for a virtual session

The SIGCSE 2021 Technical Symposium will be virtual. We believe that panels can be conducted productively in this virtual format, but proposers will need to explicitly plan their session to be successful in this format. Panels should need relatively few changes from their in-person setting, but a strong plan for moderating questions from the audience productively in a virtual setting will be necessary. You must include in your proposal details of how the panel will be run in virtual format. Please do not refer to specific technologies. Instead focus on the process that you will use to make sure remote panelists and participants are engaged and included.

Resubmitting an accepted Panel from 2020

Normally repeat submission of the same Panel in back-to-back years is discouraged, but because the 2020 Technical Symposium was canceled, it is fine to resubmit an accepted Panel from 2020 for consideration for the 2021 Technical Symposium. However, please take note of the following:

  1. You must have a clear plan for a virtual format in your submission.
  2. You should clearly indicate in your submission that this is a resubmission of an accepted panel from 2020.
  3. If accepted, the abstract will not be republished, but your panel will run in the 2021 Symposium.
  4. There is no guarantee that a panel will be accepted this year just because it was accepted last year. Having it accepted last year will not hurt or improve the chances that it is accepted this year.

How Should The Proposal Be Formatted?

The proposal is limited to a maximum of and must adhere to ACM’s publication guidelines:

Be sure to use US letter size pages that measure 8.5” by 11”, that’s 215.9mm by 279.4mm.

SIGCSE 2021 is not participating in the new ACM workflow, template, and production system. Word Authors, please use the Interim Template. LaTeX Authors, please use the official ACM Master with the ACM_SigConf template.

The following modifications and exceptions do apply:

  • When providing author information, indicate which of the panelists is the moderator by placing the word “Moderator” in parentheses after their name.

  • Abstract: Should provide a brief summary of your panel.

  • Summary: The first section should be titled Summary and should provide an expanded summary of the panel’s goals, intended audience, and relevance to the SIGCSE community written by the moderator. If this is a resubmission of a panel that was accepted for the 2020 Symposium, please indicate this.

  • Panel Structure: The section following the summary should explain the panel structure and plan for audience participation and provide sufficient time for audience interaction and questions. NEW for 2021, this section should explicitly describe how a virtual panel will be structured and run.

  • Position Statements: The subsequent sections should contain the position statements of each panelist and a brief description of their expertise and background as it relates to the panel. Title each section by identifying the panelist.

  • References: Citing relevant work where appropriate is encouraged, but not required. If they are included, they should be placed in a separate section titled References and should follow the formatting guidelines.

If accepted, the panel description will be allocated in the conference proceedings and must adhere to the formatting guidelines specified above. To facilitate the transition from proposal to camera-ready copy, it is critical that authors adhere closely to the formatting specifications and page limits.

Sample Proposal

* NOTE: This sample does not include information about a virtual format, which is required this year.

How Do I Submit My Panel?

Please be aware that the submission form asks you to provide demographic information. This demographic information is being collected by ACM; they created the questions and require them to be in the submission form. Please know that the demographic information submitted is not seen (and thus cannot be used in any way) by Technical Symposium reviewers or leadership. We also have no control over the questions asked nor where they appear in the form.

SIGCSE TS 2021 is not participating in the new ACM workflow, template, and production system. MS Word Authors, please use the Interim Template. LaTeX Authors, please use the official ACM Master with the ACM_SigConf template.

Submissions use the English language. If you desire editing services, consider the following from the ACM.

ACM has partnered with International Science Editing (ISE) to provide language editing services to ACM authors. ISE offers a comprehensive range of services for authors including standard and premium English language editing, as well as illustration and translation services. Editing services are at author expense and do not guarantee publication of a manuscript.
  • Write your submission using the format specified above. Within the proposal, you must provide Category and Subject Descriptors, General Terms, and Keywords, just as paper authors must do. These requirements are described in more detail in the ACM Computing Classification System.

  • Recall that you will also need to copy-and-paste or type your text abstract description into a text box in the submission form. Be sure that the same text appears in the submission and in the abstract text box in the submission form.

  • Be sure to choose the appropriate topic areas when submitting. Your choices help in assigning appropriate reviewers to your submission, and assist the reviewers in evaluating the paper from an appropriate perspective.

  • Convert your submission-ready paper into Adobe PDF format. Refer to our Creating Adobe PDF Documents page page for assistance.

  • When you’re ready to submit, use the online submission system - EasyChair to complete the submission form and upload your submission. In addition to uploading the PDF version of your submission, you will fill out a form with metadata about your submission.

Please do not wait until the last minute to submit your documents because that is when everyone else will be connecting to our server!

Make note of the proposal ID number and password assigned to your submission. You will receive an email message confirmation. Spam filters sometimes trap these automatically generated messages so you may need to check your spam trap for the confirmation and later, acceptance or rejection notification.

After receiving confirmation, go to the submission site to review your submission for accuracy. Send email to the chair(s) (see below) if there are any problems.

Questions

If you have questions about anything discussed above, please contact:

Panels and Special Sessions Team

Email: panels@sigcse2021.org

  • Christine Alvarado
    University of California, San Diego
  • Ben Stephenson
    University of Calgary